I am the sort of person who is always on the lookout for the Perfect System. Nothing else pleases me more than a good system that is efficient and easy to maintain. Yes, I know I am a sad person that needs to get out more. But don’t we all want to be more efficient in our work / life, so we can achieve what we need to do in less time, with less stress and more ease?
I’ve been using this system for keeping track of my work tasks for the last 18 years. It doesn’t even involve IT (gasp). Unless of course you want it to, as it works equally well electronically.
And what's more it’s simple. Almost stupidly so. But it works and at the risk of being laughed out of the room, I’d like to share it with you here. After all life is complicated enough.
My recipe for Keeping Track of It All.
You will need;
1 A4 lined notebook
How can it help me stay on top of things?
The beauty of this system is that you can note down whatever needs to be done as it arises or as you think of it. That means you don’t forget it and it releases the load on your brain trying to “hold” lots of things in your mind.
It allows you to keep track of things pending so you can chase up items when required – again without having to remember what or who you are waiting for.
It gives you an overview of tasks in one glance, so you can prioritise what needs to be done that day.
At times you may find you need to create a separate to do list if you want to zone in on the details of a particular project or task eg. I usually make a separate to do list for all the arrangements for hearings, as there is a lot of detail involved with this specific area of responsibility and it helps me to have these listed separately.
Paper and pen or electronic system. Take your pick.
I like the pen and paper version of this system for work as I am usually working in the same place and like the visual presentation of it on paper.
However I actually use an electronic version of the same system for my personal tasks by creating a folder called Organisation in Notes on my iphone with 2 separate notes in it called “To Do” and Pending”. This works well as I don’t always want to check my To Do lists in the same spot (eg in my office) so it is convenient to have it to hand in the Cloud to look at wherever I am.
There you have it. Efficient and oh, so simple. Hope it helps!